The Service Division aims to equip KDPS members with the resources and support to provide high quality services to the citizens of Kalamazoo. It is responsible for functions related to physical assets, procurement, payroll, evidence, quartermaster, fleet management, facility maintenance, and records.


The Records Bureau assists in the FOIA process, dictates police reports, handles requests for traffic reports, assists with criminal records checks, firearm licenses, and processes requests for police and fire information from outside agencies and the public.

To obtain a copy of a report:

All records requests must be in written form. There are four ways to accomplish this request:

1. You may email

2. Fill out a FOIA request here

3. Mail a request to Headquarters at 150 E. Crosstown Pkwy. Ste. A, Kalamazoo, MI 49001. 

4. Complete a request form in person during the business hours of Monday through Friday 8 a.m. – 4 p.m.

To obtain a copy of a crash report, you may email or purchase a unredacted copy through LexisNexis

State of Michigan Criminal Record checks can be completed at Michigan ICHAT website here

Certified background checks for immigration and adoption can be processed in person at Headquarters located at 150 E. Crosstown Pkwy during the business hours Monday through Friday from 8 a.m. – 4 p.m.

Gun Registration

According to State Law MCL 28.422 Section 2.1, a person must obtain a license to purchase a pistol PRIOR to purchasing the firearm. No individual is exempt from this law. There are further instructions below, or you can visit our gun registration page here

Purchasing from an FFL dealer (Store)

If you are purchasing a firearm from a Federal Firearms Licensed (FFL) dealer, you DO NOT have to first come to the Department to obtain a License to Purchase (LTP). After receiving the pistol sales record form from the dealer, the Michigan State Police/Registry copy must be turned in to the local agency (Note: not all agencies register firearms - please call the records bureau of your local agency to confirm). You must turn in the Michigan State Police/Registry copy of the firearm within 10 days of purchase. The Records Bureau accepts these forms Monday through Friday 8 a.m. – 4 p.m.

Private Party Sales

License to Purchase (LTP) allow sales between non-FFL dealers. The individual purchasing the firearm must apply in person at the law enforcement agency of their residence with their State of Michigan ID or Driver’s License identifying their correct address. An LTP is not required for Concealed Pistol License (CPL) holders, but they must complete an RI-060 form (see link below) to register the firearm. KDPS issues LTPs Monday through Friday from 8 a.m. - 4 p.m.

If you reside within the City limits of Kalamazoo (not Kalamazoo Township), please contact the KDPS at (269) 337-8106 for their department hours for LTP and pistol sales record drop off times. If you reside in the City of Portage, please contact the Portage Public Safety at (269) 329-4568. If you reside in the County, please contact the Sheriff’s Office at (269) 385-6190.

The LTP must be completed even though the applicant may already have possession of the firearm, such as through an inheritance or if they recently moved to Michigan. FFL dealers are not exempt from this section of the law.

An LTP is valid for 30 days and must be turned in within 10 days of taking possession of the firearm. The seller must sign the LTP and keep one copy for their records. The purchaser must turn in the Michigan State Police Copy to the department they received the LTP from.


KDPS does not provide digital fingerprinting services except for arrests and those ordered to appear by the courts. For digital (livescan) fingerprinting for background checks, please contact Kalamazoo Township Police at (269) 567-7523, Ext 5. Kalamazoo Township Police provides fingerprinting by appointment only, so please call ahead.

KDPS will do ink fingerprints for a fee. We have the following fingerprint cards: FD-249, FD-258, and RI-008. Please contact Records Division at (269) 337-8106 for more information.